Timekeeper and Database Assistant

Lighthouse Guild is the leading not-for-profit healthcare organization dedicated to addressing and preventing vision loss. Our mission is to provide exceptional services that inspire people who are visually impaired to attain their goals. With Lighthouse Guild, people who are at risk for, or affected by, vision loss have access to all the resources necessary to lead full, independent, and productive lives. We provide services, research and education, and advocate to help people with low vision and blindness. Our vision is a world in which no person is limited by their visual capacity.The Stephen T. Pearlman Volunteer Center administers the volunteer recruitment, screening and interviewing, orientation, training and education, placement and referral, retention, and recognition processes for Lighthouse Guild. Our current corps of volunteers consists of 600 volunteers who contribute to the success of the organization and carry on the legacy of service of the organization’s founders.

Location: 250 West 64th Street, 6th Floor New York, NY 10023

Volunteer Opportunity: This position is ideal for an individual with an interest in or experience with data management, non-profit management, human resources administration or business management, who also possesses a strong customer service orientation and communications skills. The ideal candidate will have critical responsibilities in a busy department. You will help support Volunteer Center operations by reviewing, gathering, and entering volunteer time data within the department’s time management system, Volgistics. You will review other program related data along all platforms and databases for consistency and accuracy. You must possess strong administrative skills and be comfortable navigating at an intermediate to advanced level Word, Excel, and Access documents and be willing to learn to use the volunteer management system.

Principal duties and responsibilities:

1.Audit timekeeping records. 2.Verify attendance and hours served, follow up with volunteers to correct any discrepancies. 3.Reconcile/synchronize timekeeping information across all platforms. 4.Update volunteer assignments. 5.Produce reports of various data points from various platforms, providing analysis as needed. 6.Assist with processing new volunteers. 7.Communicate with volunteers. 8.Support the administrative needs of the department.

Qualifications: .Knowledge of Microsoft Word and Excel required. 2.Strong written and oral communication skills, including clear diction is required. 3.The ability to take and follow instruction, take initiative, and apply critical thinking skills is required. 4.Prior experience where customer service skills have been used is preferred. 5.Prior experience in an administrative capacity where data analysis and review is preferred. 6.Knowledge of mathematical reasoning and analytical skills to avoid errors during work, required. 7.Experience managing a project independently to completion is required. 8.Ability to work independently and with little guidance required. 9.Ability to exhibit excellence in the execution of your responsibilities is required.

Details of the Opportunity: The ideal candidate is available during business hours 9:00 am - 5:00 pm Monday through Friday. We are flexible with establishing your schedule during these hours and request your presence in the office at least 4 hours per day. Please submit a resume to [email protected]. Please include the hours you are available to work in your cover letter. This is an in-person opportunity. Masks are optional but recommended while on site at our headquarters when interacting with clients. Direct all questions to the Stephen T. Pearlman Volunteer Center (646) 874-8688.

Attire: Business/ Business Casual (no jeans or sneakers).