CRM & Email Marketing Assistant (Remote, Canada)

🟪 Job Description

Build Relationships That Move People: CRM & Email Marketing Assistant

The Heather Cutler Foundation is looking for a CRM & Email Marketing Assistant to help us grow and engage our supporter base through thoughtful, well-timed email campaigns and organized contact management. You’ll help us connect with volunteers, donors, policymakers, and families with purpose and clarity—never spam.

Your work will ensure the right message reaches the right person, at the right time, in the right tone. If you’re someone who understands the power of communication—and loves pairing empathy with good data—this is a role where your skills will truly make a difference.

🟪 Why Join Us?

Our Foundation is built on real stories, real urgency, and real impact. Whether we’re reaching out to Parliament, thanking a donor, or helping someone navigate pancreatic cancer, our emails are a key part of how we advocate and show care.

This role isn’t just about automations—it’s about relationship building at scale. As our CRM & Email Marketing Assistant, you’ll help keep our communication human, personal, and powerful.

🟪 Responsibilities

✅ Email Campaign Support

Help draft, design, segment, and schedule email communications, including newsletters, event invites, and campaign updates.

✅ CRM Organization

Maintain and clean contact lists in our CRM or email platform, ensuring records are up to date and properly categorized (supporters, volunteers, MPs, donors, etc.).

✅ List Segmentation & Tagging

Use tags, groups, or filters to organize audiences for targeted outreach based on geography, role, interest, or engagement level.

✅ Performance Tracking

Assist in tracking email analytics (open rates, click-throughs, unsubscribes) and using that data to optimize future messages.

✅ Template Management

Support visual and structural consistency in our email templates across campaigns using tools like BeeFree or Mailchimp’s builder.

🟪 Qualifications

• Email Platform Experience: Comfortable using platforms like Mailchimp, BeeFree, Brevo, or similar.
• Strong Writing & Editing: Able to support clear, kind, emotionally intelligent emails. Bonus if you’re skilled at subject lines and CTAs.
• Organized & Detail-Oriented: You love systems, clean lists, and making sure no supporter falls through the cracks.
• Data-Friendly: Understanding of basic email analytics and how to improve results over time.
• Mission-Aligned: Belief in our values and a strong desire to help Canadians with pancreatic cancer feel seen, supported, and mobilized.
• Collaborative & Remote-Ready: Comfortable working in a Slack- and Notion-based digital environment with a small but mighty team.

🟪 Role Details

• Location: Remote (Canada-based preferred)
• Time Commitment: ~3–5 hours/week
• Employment Type: Volunteer
• Start Date: As soon as possible
• Duration: Minimum 3-month commitment preferred
• Supervised by: Founder & Communications Lead

🟪 Organization Description

The Heather Cutler Foundation is a Canadian nonprofit reimagining how pancreatic cancer advocacy is done. Through bold awareness campaigns, equity-focused policy proposals, and patient-centered support, we work to close gaps in care—especially for those in smaller provinces and rural communities.

Our email communication is one of the strongest tools we have to build trust, raise awareness, and inspire people to act—and we’re just getting started.

🟪 Keywords

Email Marketing Volunteer | CRM Support | Nonprofit Communications | Email Strategy | Advocacy Email Campaigns | Pancreatic Cancer Canada | Remote Volunteer Role | Supporter Engagement